Audi Japan automated 5 core processes,
shrinking processing time by 75%

Request for approval process kick-starts entire BPM
initiative, delivering paper-free administration
for 20 departments and 100+ users

About Audi Japan

Audi Japan KK, importer of
Audi vehicles and subsidiary of Audi AG, specializes in the management of internal company cars. After experiencing fast growth, the company undertook a BPM initiative to enable the organization to run more predictably and transparently as well as adapt easily to changing business dynamics.

Bizagi BPM software is flexible and capable of integrating and automating several processes at the same time, creating a robust system that can be easily adapted to business growth as more and more processes are automated.

Download complete case study

Best practice:

Trust your end users to lead the process definition and requirements gathering
Involve a strong management BPM sponsor in every stage of design & implementation
Appoint trained in-house BPM specialists to speed up the development
Don’t underestimate the resources needed to support BPM change management
Start small and advance quickly – Audi Japan demonstrated early results fast
Ensure your chosen BPMS solution delivers ease of use, flexibility and fast implementation
Be sensitive to the existing culture and demonstrate the benefits of change

Synopsis

Managing the demanding, high-value processes of a global corporation needs strong and flexible process automation and workflows. In just 14 days, Bizagi BPMS turned the complex Audi Japan’s Request for Approvals process chain into a streamlined, secure and paperless administration.

Empowered by this quick win, Audi Japan automated a further 4 processes in quick succession, paving the way for improved decision making, reduced costs and better resources management.

Discover more

Objectives:

Increase transparency and quality of the Finance & Administration Division processes
Reduce reliance on paper trails and processes complementing the SAP system
Automate sensitive and high level requests for approvals worth over $5m
Centralize documentation to make past approvals easier to find and track
Provide non-financial users with a quick and convenient approval method
Introduce an organizational change towards process-oriented activities
Support a complex, multi-level, multi-language environment

Achievements:

Approval request process automated for 20 departments in 14 days
Up to 75% reduction in internal processing time for all five processes
Increased performance and productivity of the Finance & Administration Division
Reduction of paperwork, manual activities and unnecessary delays
Optimized distribution and reallocation of workloads, resources and responsibilities
Time savings due to reduction of archiving and filing; all documents generated in BPMS
Ability to quickly reproduce and adapt processes to other departments in the group
Faster and more convenient approval method supported by web portal

See all customers

Audi Japan automated 5 core processes,
shrinking processing time by 75%

NOVO NO BIZAGI?

APRENDA MAIS

Audi Japan automated 5 core processes, shrinking processing time by 75%

NOVO NO BIZAGI?

APRENDA MAIS

Audi Japan automated 5 core processes,
shrinking processing time by 75%