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  • Audi Japan KK
  • KUNDE:
  • Audi Japan KK
  • INDUSTRIE:
  • Herstellung & Einzelhandel
  • STANDORT:
  • Japan

75%

reduction in processing time

60

hours a week saved

20

departments using automated approval process

Audi Japan KK’s Finance department routinely deals with requests for approvals worth millions of dollars. They required a secure, sensitive and accurate way to automate the approvals process.

 

Bizagi turned complex Requests for Approvals into a streamlined, secure and paperless process. Empowered by this quick win, Audi Japan automated a further six processes in quick succession, reducing internal processing time by 75% and paving the way for improved decision making, reduced costs and better resources management.

Bizagi software is flexible and capable of integrating and automating several processes at the same time, creating a robust system that can be easily adapted to business growth as more and more processes are automated."

Objectives:

  • Increase transparency and quality of the Finance & Administration Division processes
  • Automate sensitive and high-level Requests for Approvals worth over $5m
  • Centralize documentation to make past approvals easier to find and track
  • Provide non-financial users with a quick and convenient approval method
  • Reduce reliance on paper and processes complementing the SAP system
  • Support a complex, multi-level, multi-language environment

Achievements:

  • Request for Approval process automated for 20 departments in 14 days
  • Up to 75% reduction in internal processing time for all five processes
  • Seven core finance processes automated, saving 60 hours of work every week
  • Faster and more convenient approval method supported by web portal
  • Improved productivity of Finance and Administration division due to automation of archiving and filing
  • Reduction of paperwork, manual activities and unnecessary delays
  • Optimized distribution and reallocation of workloads, resources and responsibilities